Welcome to Brain Matters Consulting (“we,” “us,” “our”). This Privacy Policy explains how we collect, use, store, and protect your information when you visit https://brainmattersconsulting.com/ (the “Website”).
We are committed to protecting your privacy and handling your data transparently and securely.

1. Information We Collect

1.1 Information You Voluntarily Provide

When you submit your details through our online forms, we may collect:

• Your name
• Your email address

This information is submitted voluntarily by you when:

• Signing up for our newsletter
• Requesting information
• Making an enquiry
• Completing a contact form

1.2 Automatically Collected Information

When you visit our Website, certain technical information may be collected automatically, including:

• IP address
• Browser type
• Device information
• Pages visited
• Time and date of visit

This data may be collected through cookies or analytics tools (see Section 6).

2. How We Use Your Information
We use your information for the following purposes:

• To respond to enquiries
• To send newsletters or marketing communications (if you have opted in)
• To provide updates about our services
• To improve our Website and user experience
• To maintain internal records

We will only use your information for the purposes for which it was collected, unless we reasonably consider we need to use it for another compatible reason.

3. How Your Data Is Stored
When you submit your information via an online form:

• Your data is stored securely within the WordPress database associated with https://brainmattersconsulting.com/.
• Access to this database is restricted to authorised personnel only.
• We implement reasonable technical and organisational safeguards to protect your data from unauthorised access, alteration, disclosure, or destruction.

If we use a third-party email marketing provider (such as Mailchimp or similar), your data may also be securely stored on their systems for the purpose of sending newsletters and communications.

4. Legal Basis for Processing (If Applicable Under GDPR)
If you are located in the United Kingdom or European Economic Area (EEA), we process your personal data on the following legal bases:

• Your consent (e.g., when you subscribe to our newsletter)
• Our legitimate interests (e.g., responding to enquiries, improving our services)
• Compliance with legal obligations

You may withdraw your consent at any time (see Section 7).

5. Data Retention
We retain your personal data only for as long as necessary to:

• Fulfil the purposes for which it was collected
• Comply with legal, regulatory, or reporting requirements

If you unsubscribe from our newsletter, we will remove you from marketing communications, though we may retain minimal data for record-keeping purposes.

6. Cookies
Our Website may use cookies and similar tracking technologies to:

• Improve website functionality
• Analyse traffic and usage patterns
• Enhance user experience

You can control or disable cookies through your browser settings. Please note that disabling cookies may affect Website functionality.

If required by law, we will display a cookie consent banner allowing you to manage your preferences.

7. Your Rights
Depending on your location, you may have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Object to or restrict processing
• Withdraw consent at any time
• Lodge a complaint with a supervisory authority

To exercise your rights, please contact us at:

Email: info@brainmattersconsulting.com

8. Data Sharing
We do not sell, rent, or trade your personal information.

We may share your data with trusted third parties who assist us in operating our Website or delivering services (e.g., website hosting providers or email marketing platforms), provided they agree to keep this information confidential and secure.

We may also disclose information if required to do so by law.

9. Data Security
We implement appropriate security measures to protect your personal data, including:

• Secure hosting environment
• Restricted administrative access
• SSL encryption (HTTPS)
• Regular software updates

However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

10. Third-Party Links
Our Website may contain links to third-party websites. We are not responsible for the privacy practices or content of external websites. We encourage you to read their privacy policies.

11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Last Updated” date.

12. Contact Us
If you have any questions about this Privacy Policy or how your data is handled, please contact:

Brain Matters Consulting
Website: https://brainmattersconsulting.com/
Email: info@brainmattersconsulting.com